28 Documenting and tracking activities

You may find it helpful to create a space for those collaborating on the Jam. You can use this during the design phase to aid communication, share resources and coordinate activities between team members.

For example, consider setting up a Microsoft Teams space with specific channels and file sharing (e.g. an Excel spreadsheet) to work collaboratively. You may also want to agree a frequency at which groups meetings will take place during the planning stage.

In addition, file naming conventions can help make it clear what each file contains, along with its current status. For example, you could label files as ‘work-in-progress’, ‘priority’, ‘approved’, etc. You may also choose to use specific folders to categorise your documents into more manageable groups.